JOB TITLE:  Medical Administrative Assistant JOB DESCRIPTION SUMMARY:  We have an immediate opening for a Medical Administrative Assistant in a growing, private, medical psychiatric office. The chief function is to carry out the daily administrative functions within a medical practice so that staff and facilities are supported and operating optimally and efficiently.  This candidate must love to take charge of a project from beginning to end, approach work with a high level of conscientiousness, be thoughtful and thorough, have high standards, and relish the opportunity to support a growing medical practice. The role provides a great learning opportunity for someone interested in understanding the systems of running a medical doctor’s office.  Dr. Kittay’s office is well-organized, efficiently maintained, upscale, warm, and welcoming in order to provide our patients with optimal care.  Our patients give us much positive feedback.  Our philosophy is to provide everyone with a pleasant, caring, calm, office environment. We are located in an upscale Victorian Professional Building in Fall River, MA; one block from Charlton Hospital.  PRIMARY RESPONSIBILITIES: Manage the daily administrative functions in a Doctor’s office including: managing medical office management software, patient care protocol, bookkeeping, purchasing, phone system, e-mail, record maintenance and mail services. Manage patient services including: insurance claims, billing statements, patient forms, files, patient care, HIPPA regulations, website use, waiting room comfort, and phone system. Manage Doctor’s calendar and related correspondence, meeting schedule, CMEs, and travel arrangements. Draft documents, forms, and correspondence.  Prepare reports and do proofreading.  Oversee internal and external business meeting coordination and project support (i.e. agenda, meeting time & place) Track monthly accounting reports and backup information on CD/ Drive for taxes and prepare for Bookkeeper. Identify areas of improvement in office management and develop and implementation of action plans. Work with Doctor to maintain compliance of HIPPA laws. Coordinate office and waiting room maintenance and service requests. Control, monitor, and order office supplies and communicate with vendors. Arrange for maintenance and repair of office equipment. PERSONNEL: Train and support new doctors and staff in office procedures and Medical Management Software Train and support doctors and/or staff in Electronic Health Records. Perform other duties as required by the organization and management. SKILLS:  The Medical Administrator Assistant needs to possess the following: High proficiency in the use of technology as we are just about paperless.  We use an integrated office management software/Internet based program to manage all aspects of the office including:  Electronic Health Records/scripts/pharmacy/fax; accounting, billing statements, scheduling, caller reminder, etc.  So you must love using your computer! Knowledge in desktop publishing software for the management of, word processing, spreadsheet and database management software applications. Strong ability in: Microsoft Office: Word, Excel, Outlook, PowerPoint, and Publisher. Possess strong written and verbal communication skills, in order to deal with patients, doctors and liaison with medical personnel.   This includes e-mail, letter writing, cell phone usage (speaking and programming) and telephone etiquette.  Executive assistant must enjoy working with patients, medical personnel and possess professional interpersonal skills. Organized, neat, professional, courteous, and flexible. Ability to multi-task, analyze, prioritize, and think. Capable of following instructions given to her by physicians, as a member of a team or alone. Enjoys personal growth and pursuit of excellence of self and company. PRACTICE MANAGEMENT SOFTWARE: We use and will provide training for our Medical Office Management Software System: Medical practice management software features include: Electronic Health Records Billing and Claims Processing Medical Scheduling Patient Registration Patient Ticketing Patient Statements and Collections Reimbursement Management Inventory Management Reports & Analysis Chart management E-prescribing E-lab: EDUCATION: Candidate must possess an Associate or Bachelor’s Degree in Medical Office Administration or Medical Executive Assistant:  with an emphasis on courses in Medical office procedures, communications, business, and technology.    Background and/or experience in the medical field. Position will begin at 25 hours a week at $18 per hour; subject to a 3 month review with raise.  There will be a one month trial period. Please send Resume and Letter of Interest via e-mail to: Dr. Diane E. Weir, PA to:  dianeeweir@gmail.com             e-mail is preferred although will accept mail to: Dr. Diane E. Weir @ Michael J. Kittay, MD 484 Highland Avenue Fall River, MA  02720 Please label:  “CONFIDENTIAL”..                                             Post Date:  August 26 2011